Organizing integration meetings requires thoughtful, well-planned arrangements to ensure the events take place in a comfortable location for everyone, at a convenient time, and in an atmosphere conducive to integration and strengthening bonds. One of the meetings worth considering when planning the annual integration schedule is the company Christmas party. This applies to both organizations with headquarters and those operating from various locations in the country or worldwide.
Where is the best place to organize a company Christmas party for remote teams, and are rental training rooms suitable for this? Where to start the preparations for the event, and what should not be forgotten?
Why is it Worth Organizing a Company Christmas Party?
A company Christmas party is an ideal time for employee integration, especially if the team works remotely daily, and for rapidly growing organizations with an increasing number of employees. Such a meeting is an opportunity to get to know each other in person, discuss non-work-related topics, and build organizational culture. All this is significant in maintaining our team’s motivation and efficiency.
Company meetings during the holiday season are also a good time for annual summaries, action analysis, and appreciating employees’ involvement in the organization’s development. Therefore, it is crucial that such events take place offline, in a pleasant and comfortable atmosphere for everyone.
How to Organize a Company Christmas Party?
Organizing a company Christmas party is a task that certainly cannot be left to the last minute. The earlier we take care of setting the date, choosing the venue, arranging catering, or providing additional attractions for employees, the greater the chance the event will go according to plan.
Many organizations start planning holiday activities as early as the end of summer, so delaying the reservation of the venue and meeting time involves the risk of unavailability of the places we are interested in. Early planning is especially important if our team works remotely and we want to gather all employees on a specific day. Where to start organizing a company Christmas party?
Set the Date and Choose the Venue
The first step in organizing a company Christmas party is to choose the venue and date of the meeting. Remember not to organize the party at the last minute. Many people take leftover vacation time during the holiday season or spend time with their closest family and prepare for Christmas. A safe date for organizing the Christmas party is from early to mid-December.
While restaurants are common, they are not always the best solution for organizing company meetings. The most frequently chosen alternative for organizing events is training rooms. The center of Wrocław is rich in offers of spaces where a Christmas meeting can be organized with the support of an experienced team.
Invite Guests and Organize Catering
A step that certainly cannot be omitted when organizing a company Christmas party is officially inviting guests via internal communicators or email. In the message, besides the obvious information like the time and place of the meeting, it is worth adding notes about the dress code or expected additional attractions. For remote teams, it is also good to include a few words about why we want to meet in person and how important the presence of each employee will be.
The next step is organizing catering if we do not decide to visit a restaurant. When organizing a company Christmas party in places like training rooms, you can always count on the support of the staff, who will help choose and order meals.
Where to Organize Holiday Meetings?
A key element of any company meeting is the venue where the event will be held. In the case of employee Christmas parties, where we want a pleasant atmosphere and bonding, the choice of space is extremely important.
Crowded restaurants rarely allow rearranging the space or hosting larger teams. Organizing an event at the company headquarters is very time-consuming and requires strategic and logistical planning. A great alternative is training and conference rooms, large, flexible spaces that can meet all our individual expectations for company integration.
Holiday Meeting in a Restaurant vs. Christmas Party in a Conference Room
When thinking about organizing a company meeting, a restaurant often comes to mind first. However, it is not an ideal option. There are often limitations on the maximum number of guests, the rental cost is usually very high, and the atmosphere may not be intimate and pleasant.
What do training rooms offer that a restaurant cannot? Primarily, spaciousness, the ability to arrange the space, support from the team in organizational matters, and flexibility regarding catering. Conference rooms are also excellent when preparing additional attractions, such as themed parties, presentations requiring a projector, or speeches by managers. The freedom, comfort, and atmosphere conducive to networking argue for considering organizing the company Christmas party in such a place.
Reserve a Date for Your Employees’ Christmas Party
Are you looking for a place to organize a company Christmas party? Do you work remotely but want to meet with the entire team? Consider training rooms for rent – Wrocław has many such offers – as the ideal solution for your organization.
Invite your employees to Plac Solny 15 – the entire IdeaPlace team will take care of your comfort and unforgettable integration! Reserve your date today.
Ewa Rogoż
Ewa Rogoż is an experienced coworking pioneer in Wrocław and the founder of IdeaPlace – the first professional coworking space in Lower Silesia. Her dedication to business development and support for entrepreneurs led to the creation of an inspiring space in the heart of the city. Ewa not only creates coworking spaces for freelancers but also micro-offices for small teams, thereby supporting diverse business initiatives in the region.
