A virtual assistant (VA) has become a popular support option for both small and larger enterprises over the past few years. There are numerous ways to find a virtual assistant, ranging from freelance offers and recommendations from industry peers to utilizing the services of reputable companies specializing in remote business support.
How and where can you find a virtual assistant whose skills will contribute to the growth of your company and provide support to your team?
Who is a Virtual Assistant?
A virtual assistant is someone who offers support to entrepreneurs looking to delegate time-consuming administrative tasks, allowing them to receive professional help and focus on business development. The most common tasks assigned to a virtual assistant include administration, customer service, project management, and image-building activities.
A virtual assistant works entirely remotely, so there is no need to provide equipment or workspace for them. This is especially beneficial for young entrepreneurs who seek both expert advice and cost savings. Payment for virtual assistant services can take various forms – most commonly, you purchase a package of hours during which the assistant completes the assigned tasks. These can be single hours or packages of several hours per month. Since a virtual assistant focuses solely on specific, assigned tasks, they efficiently use the time allocated to the project.
What Does a Virtual Assistant Do?
The work of a virtual assistant is primarily based on flexibility and an individualized approach to the business’s needs. Thanks to a variety of skills, a virtual assistant can provide comprehensive support to companies and entrepreneurs, ensuring comfort, timeliness, and meticulous task execution.
The tasks delegated to a virtual assistant often overlap with the daily duties of a receptionist, accountant, PR specialist, or social media manager. Their extensive organizational, communication, and administrative skills are beneficial in the growth of almost any business.
What Tasks Can You Delegate to a Virtual Assistant?
The scope of a virtual assistant’s work is very broad, allowing them to support businesses in almost any industry. Some of the most common tasks where remote assistance can be beneficial include:
- Assistant duties – managing calendars, scheduling meetings, preparing notes or presentations.
- Administrative tasks – virtual secretary, handling invoices.
- Project tasks – industry research, initial stages of new employee recruitment.
- Representative duties – supporting foreign entities, managing the company’s image.
How to Start Working with Your Virtual Assistant?
Starting a collaboration with a virtual assistant is best done with a meeting to discuss the client’s business needs. This is also a time for the VA to share their experience, skills, and competencies. It’s useful to prepare a list of tasks and areas that require remote assistance for this initial discussion. This will help estimate the work time and choose the tools necessary for efficient task completion.
After presenting specific needs, it will be possible to verify whether the virtual assistant can meet the business’s expectations.
How Quickly Are Tasks Completed?
A significant advantage of a virtual assistant is their flexibility and ability to adapt to each client’s needs. During the collaboration, it’s helpful to establish task priorities so the remote assistant can focus on the most important ones first. The completion dates for each task should ideally be set individually during the planning process. Due to the nature of their tasks, virtual assistants understand the importance of timely execution, ensuring that the agreed-upon results are delivered on time.
How Much Does a Virtual Assistant Service Cost?
The cost of virtual assistant support starts from a few hundred złotys per month, but it largely depends on their experience, tenure, and skills, as well as the package you choose. One attractive aspect of this service is that the entrepreneur only pays for a specific amount of time and tasks, making the investment efficient.
Invite IdeaPlace to Your Business and See How We Can Help
Good work organization, years of experience, timely task execution, and a willingness to take on challenges are just some of the qualities that define IdeaPlace’s virtual assistants. We understand the needs of businesses from various industries, which is why both new and long-standing entrepreneurs confidently delegate tasks to us.
If you want a partner who will fully engage in relieving you of many responsibilities, schedule a free consultation, and let’s discuss your business needs.
What Do We Specialize In?
What sets IdeaPlace apart is a comprehensive approach to business support. Our services not only include virtual assistance but also coworking, team coworking, virtual and serviced offices, as well as training and conference rooms. This enables us to provide partnership support in many crucial business areas.
Ewa Rogoż
Ewa Rogoż is an experienced coworking pioneer in Wrocław and the founder of IdeaPlace – the first professional coworking space in Lower Silesia. Her dedication to business development and support for entrepreneurs led to the creation of an inspiring space in the heart of the city. Ewa not only creates coworking spaces for freelancers but also micro-offices for small teams, thereby supporting diverse business initiatives in the region.
