Remote work and project meetings – how renting an office can improve team productivity?

Is daily presence in the office synonymous with a thriving company and the only guarantee of achieving business goals? Does a team working remotely by definition mean less committed and productive employees? Observing the changes in work models that have taken place over the last few years, these dependencies have become outdated, and physical presence in the office is by no means a necessary condition for effective work. However, this does not mean that remote work does not bring any challenges – one of them is ensuring suitable working conditions that allow for greater flexibility for teams working remotely, especially in the context of project meetings. Find out how renting an office will improve not only their comfort but also efficiency!

Remote work – advantages and disadvantages

The period of the pandemic was a time of turbulent changes for businesses. The new reality in which we unexpectedly found ourselves forced many entrepreneurs to quickly switch to remote work mode, which, despite its significant prevalence in recent years, still has both its proponents and opponents. While some appreciate the convenience of working online, others still find it difficult to give up physical presence in the office. The pros and cons of remote work can be multiplied – below we will look at the most frequently mentioned ones.

Advantages of remote work

One significant advantage of remote work remains the ability to perform work duties from anywhere in the world. For employees planning their careers, this means, above all, not having to limit themselves to the place of their residence. Thanks to this, they can – without revolutionizing their current lives – take on work in different cities, or even countries, which often translates into higher earnings and much broader professional opportunities. Proof of this is the growing number of digital nomads, who combine work with traveling. Another advantage of remote work is greater freedom in choosing the work environment and the ability to better adapt it to one’s own needs.

For employers, this is an opportunity to attract specialists more easily. Offering potential employees the convenience of remote work can significantly expand the candidate base, thereby shortening company recruitment processes.

Disadvantages of remote work

On the downside of remote work, skeptics often point to lower employee efficiency. This is by no means a rule, but usually only a result of improper organization. Lower productivity and difficulty concentrating on daily tasks can result from, for example, a lack of suitable work conditions. Remote work also requires employees to have a certain level of discipline, responsibility, and self-management, which are necessary to maintain high productivity.

So how do you maintain concentration and efficiency while working remotely? An option worth considering is coworking for teams. This type of space can be rented for even just a few hours, and the lack of a need to enter long-term contracts provides the desired flexibility, allowing for effective work in professional conditions.

Remote work – pros and cons for team efficiency

For remote work to be effective, it requires thoughtful organization and efficient time management. What should you remember and what tools should you use to effectively achieve this goal?

Communication challenges and distance efficiency

Efficient communication and ongoing contact with coworkers are key factors for effective team management and successful implementation of successive projects. In the era of advancing digitalization, remote work is no longer a problem. Especially useful tools in this context are available platforms allowing real-time collaboration and corporate messengers, which should also be used for interaction between coworkers, e.g., by creating thematic broadcasting channels.

Flexible time versus individual efficiency

Flexible working hours are becoming increasingly important on the list of benefits expected by modern employees. Thanks to them, individuals can adjust their work schedules to their needs, performing the most demanding tasks during hours when they demonstrate the highest productivity and concentration. Flexibility in this regard undoubtedly also allows for much easier organization of the day, which translates into overall work comfort and well-being.

Project meetings in a shared space – the key to efficient teamwork

Many companies work on a project basis, and therefore, for effective cooperation, they need regular team meetings. In a situation where the team works remotely daily and does not have its own office, renting a training room for hours proves to be an excellent solution, allowing for the efficient organization of meetings in a larger group.

At Idea Place, we have professional office spaces, creating ideal conditions for discussions and brainstorming that are an integral part of successful teamwork.

Meetings in the office: optimal conditions for teamwork

Even when working remotely, there may be a need for face-to-face meetings from time to time. A shared office space provides the opportunity for direct contact, exchanging ideas, and building relationships between team members. It is also a place where you can effectively work on a project, using available tools and technologies. However, maintaining a traditional office, which remains unused for a significant part of the time, turns out to be a completely unprofitable investment. A much better solution – both from a financial perspective and from the point of view of employee comfort – is to choose a coworking office offering flexible rental conditions and the possibility of using it only when there is a need.

Building relationships in a project team

Building organizational culture in a company that works exclusively remotely is a significant challenge for employers. The lack of direct contacts can sometimes be an obstacle to building relationships within the team. In this case, networking and organizing opportunities for corporate activities become extremely important to create a cohesive team capable of effective work in a friendly atmosphere.

How to combine remote work with project meetings?

Although technology provides us with a huge number of advanced tools for remote work today, there may still be situations where a face-to-face meeting is the most suitable solution. How to deal with it?

Strategies for optimizing remote work and project meetings.

In the context of maintaining team efficiency, it is worth considering alternative work models such as the coworking for teams. A shared office space can be an effective intermediate solution allowing for time flexibility and greater work freedom while also enabling regular meetings in an inspiring environment.

Renting an office: benefits for team productivity and efficiency

Remote work is primarily very convenient. As it is widely known, suitable conditions ensuring work comfort and ergonomics are factors that can significantly affect our efficiency. In this context, a coworking office provides another additional value – the opportunity to meet other specialists and entrepreneurs and gradually expand the business network with valuable contacts.

Ewa Rogoż

Ewa Rogoż is an experienced coworking pioneer in Wrocław and the founder of IdeaPlace – the first professional coworking space in Lower Silesia. Her dedication to business development and support for entrepreneurs led to the creation of an inspiring space in the heart of the city. Ewa not only creates coworking spaces for freelancers but also micro-offices for small teams, thereby supporting diverse business initiatives in the region.